A successful board meeting requires many skills, ranging from the preparation and facilitation of productive discussion to the preparation of board materials. A well-run board session should lead to the creation of actions to be completed after the meeting to facilitate progress. Effective board governance is crucial to success in these areas. It promotes a diversity of perspectives, fosters discussions that lead to new ideas, and encourages productive discussions.
Create an agenda and share it in Advance
Effective board meetings begin with a carefully planned agenda that provides a plan for discussion and ensures that all important topics are discussed. Board members should be encouraged review agendas before the meeting and suggest any modifications or additions needed. A clear and concise agenda will help keep the discussion on track and stop it from getting too long or drifting off topic.
Conduct an Open Call to determine the Quorum
Make sure that all board members are able be present at the meeting by ensuring that the requirements for quorum are fulfilled. This can be done by implementing a roll call or using an online application like Krisp or by relying upon the governing documents of the organization to determine the number of persons who are required to attend in the legal manner to conduct business.
Encourage Participation
Everyone involved must be involved in order to have productive discussions. It is possible to encourage this by energizing board members to speak up, reaching out to those who may not be vocal, and facilitating discussions with tools such as decision matrices https://digitalboardarea.net/reviews-and-ratings-how-to-find-reliable-data-room-providers/ and SWOT analyses. It is also important to respect and value all opinions, regardless of whether or not they are in line with the current ideas of the meeting.