Board management software for business is becoming a popular choice for business executives to keep track of agendas, meetings, documents and more. These tools are designed to enhance efficiency in the boardroom and to reduce the burden of processes that are lengthy and expensive.
The best place to start when looking at a portal for boards is to pinpoint the issues throughout the board cycle – from meeting preparation to recording, and everything in between. To do this, take a look at the following areas –
Meeting preparation and access
Board directors should receive information about the meeting in advance, such as a link for the online meeting, as well as a PDF version of the book that is for board members. They can then add notes and be prepared without having to attend the meeting. During the meeting, directors are able to make use of the iOS app to navigate through the boardbook and follow along with the presentation while making notes.
The system should offer an online space central to sharing documents, as well as the ability to restrict access to certain users or groups. This feature allows businesses to protect sensitive information, and also prevents unauthorised individuals from accessing confidential materials.
Furthermore, the system should be capable of tracking documents from creation to storage and distribution. If an organization is audited, they won’t have to go through documents that were deposited in different folders.
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